Tea Party Fundraiser
Make your Tea-Party fundraiser a piece of cake!
A Tea-party fundraising event is a low-cost, easy to arrange event which works in most communities. Because of its simplicity you can hold a Tea Party fundraiser at quite short notice, But like all non-profit fundraising events it will work best when you have done some proper planning and put energy into advance promotion. So here are some tips from NetPrintNFP along with a Tea-Party fundraising kit to help you make it happen.
Right time, right place
Make sure your Tea-party doesn't clash with any other local activity. Of course, if there's a large sporting event catering for men, the psychology might say an event more skewed to women and children might be successful! However, in most circumstances it's best to choose an ‘uncluttered' date. The venue you choose will determine a great deal about how and what you need to prepare. For example, if you choose to host in your own home it will be quite different to your place of worship, your community centre or club, your local tea shop or school or nursery. Consider how many people are likely to attend and make sure you have access to water and power and have plenty of cups and teabags at the ready!
To theme or not to theme?
Wherever you decide to hold your Tea-party fundraiser, you can brighten up the venue with printed balloons, posters and stickers. Remember, if your non-profit has a brand, your choice of colours and fonts will go hand-in-hand with what you choose to do. NetPrintNFP is designed to offer a range of merchandise and ideas all safely under the umbrella of brand protection whilst giving much freedom to individual tea-party planners. And if yours is a regular event, there is nothing wrong with an understated approach. You are likely attracting regulars for more social reasons other than fundraising.
Widening support for your charity & Tea-Party!
Let local businesses know what you're doing and how your non-profit can turn this event into positive impact. In that way might they ‘buy-in' to your cause with free food, drink and raffle prizes. Try your local bakers to see if they will prepare a customised cake for use as a raffle prize or for sale by the slice.
Ask your MP to host tea at the House of Commons for two as a raffle prize. Don't forget to remind your MP about the government's commitment to the Big Society and voluntary sector!
Also ask friends for help with the organizing. Two heads are better than one and twice the fun!
Tea for 2, Tea for 10, tea for 2 (x 10), tea for 2 at 2 for 2!!
Who would have thought Tea event promotion could offer anything meaningful to work with? But as you can see, it's fun to try. Location, numbers attending, prices and times could offer a range of alliterative opportunities. For example, Tea for two for £2 each. Anything that might help burn your message brightly into prospects' brains.
How about some of these other Tea-Party hosting ideas?
Teas, Tots & Teddies.
Schools and nurseries are the ideal playground for a Tea party event. Or, if you have a group of friends with young families, hold it at home. Incorporate miniature tea sets, teddies, fun games and face painting for extra entertainment and donations.
Serve a traditional afternoon tea for your friends and family. Don't forget the cucumber sandwiches and scones with clotted cream and jam!
Soak up the sun and enjoy a refreshing cuppa with friends and family.
For the adults who prefer something a little stronger!
Invite your friends over for a G&T, Long Island Iced Tea or tea cocktail.
Tea & TV party
Invite your friends round for a cuppa in front of the box. Watching re-runs of your favourite programmes. Perhaps have a pre-event vote or auction for what gets shown.
A chance for you to show off your ballroom moves (or some other genre!). Book your local hall and hire a band to organise a classic tea dance. Combine it with afternoon tea and charge for entry with some free refreshments included.
Stir up those drinkers! Promote your event.
Use posters, leaflets and invites to let others know about your fundraising Tea- party. If you'd like to invite people from the wider community, place your posters in local newsagents, a doctors' surgery or shopping centre.
Use the example press release in your Tea-party fundraising kit to promote your event to your local media – newspapers and radio. Include anything original or quirky to help your story stand out. After your event send them a follow up release thanking everyone involved. Include a photo of your party and a paragraph on the specific ‘positive impact' the funds raised will deliver.
There are plenty of ways to raise extra cash at your Tea Party Event. Here are just a few ideas to get you started:
- Serve cakes, biscuits, sweets and other refreshments as well as tea. Have a baking competition– and theme it around unusual shapes for ice cookies or cakes.
- Why not sell your non-profit greeting cards and gifts? Contact your headquarters for details or peruse the Idea Bank IdeaBank Screenshot #2 IdeaBank Screenshot #3and Merchandise areas of your NetPrintNFP site.
- Hold a raffle, tombola or quiz at your
- Ask your guests to pay to have their tea leaves read. Hire a professional or have a fun go yourself!
- Set up 1 or 2 collection boxes around the room (near where the beverages are being served and 1 near the exit from the venue).
Whenever you host an event you need to take the opportunity to issue a call to action for your attendees. The right time might be after a moving speech about the service your non-profit provides. But it should be something people can act on in the next five minutes – capitalizing on the feelings and energy present. Perhaps they might send a text or email to a policymaker, or sign a pledge, or proffer their contact details. Or email addresses. Or donate!
And don't forget to ask each guest to complete a Gift Aid form, as this can add an extra 25% to the original donation.
Keep out of hot water!
Please ensure your event runs safely and smoothly. You will not wish to incur loss, damage or injury as a result of fundraising. Depending on the venue, check out the insurance cover you might require.
Refer to Event Organisation - The Important Stuff... NetPrintNFP's generic guide to running a venue based fundraising event for other details.
Take care when serving hot drinks, particularly around young children. Always ensure any food you're providing has been stored at an appropriate temperature, hygienically prepared and thoroughly cooked. Visit www.hse.gov.uk and www.food.gov.uk for more guidance.
After the washing up...
Don't forget to thank everyone involved – from those who attended your Tea-party fundraiser to those who helped you promote it. Let them know how it went and how much they helped to raise for your non-profit. And, of course, put it in “positive impact” language which tells specifically what your charity will achieve with the funds raised. Let your headquarters know too with photos from your event. Post them on Flickr or Picasa or upload them into one of our Fundraising Memories templates. You can email or print the document as you choose. – we'd love to hear about it at NetPrintNFP.
Don't forget to deposit the money you have raised into its appropriate place quickly.